Conflict of Interest

Our policy and procedures


Principle

Friends of King Alfred Buses (FoKAB) is committed to operating good governance arrangements in carrying out its work. As such, a series of policy documents exists to supplement the provisions of the FoKAB Constitution.


Definition

A ‘conflict of interest’ can arise where personal connections or interests affect, or are perceived to affect, decision making in a role. This could be where the best interests of an individual trustee, committee member or volunteer are, or could be, different from the best interests of the charity itself. This may be something that affects the trustee, committee member or volunteer directly, or indirectly, through a family member or business partner.

Usually, conflicts of interest can be managed or resolved, but they do need to be identified first.


Statement of Intent

FoKAB commits that its decisions and decision-making process shall be, and seen to be, free from personal bias and do not unfairly favour any individual connected with the charity. Trustees, committee members and volunteers must act in the best interests of FoKAB and not improperly seek or accept any financial or other advantage for themselves or people connected with them. They must not allow themselves to be placed in a situation where their integrity or independence could justifiably be called into question.

No-one in their FoKAB role must accept any gifts or hospitality where this might cause their integrity or independence to be questioned.

No-one in their FoKAB role must seek any preferential treatment regarding delivery by FoKAB of any service or benefit.

The Bribery Act was introduced in 2010. The Ministry of Justice sets out in its guidance the offences under the Act for charitable organisations, in which charitable donations are considered to be high risk. No FoKAB trustee, committee member or volunteer must commit any act of bribery in relation to their FoKAB role and should report to the Secretary any proposition made to them in their FoKAB role which might constitute bribery.


Policy

It is the policy of FoKAB to:

Procedure

When a trustee, committee member or volunteer identifies that they may have a conflict of interest they must:


In the interests of frank and open discussion, anyone in their FoKAB role affected by a conflict of interest must leave the room while related discussion or decision making is taking place, unless there is a good reason for that person to remain.

The minutes of the meeting should state:


Whenever anyone in their FoKAB role is unsure of what to declare or any other aspect of this policy, they should approach the Secretary for confidential discussion and guidance.


Policy Adopted: 14th January 2017

Due for Review: 14th January 2019